From Chaos to Control

Mapping Capital Project Delivery with ORGAtlas™

The complexity of capital projects demands more than traditional project management tools and systems. Through our work with mega projects, ORGAtlas™ specifically designed for capital projects to create comprehensive visual frameworks that reveal hidden inefficiencies, interplays, and opportunities. This approach has proven particularly valuable in high-stakes environments where precision and regulatory compliance are paramount. The right methodology can transform chaotic project environments into streamlined, efficient operations that same time and money.

“In one case, we helped a client deliver a major project months ahead of schedule and millions of dollars under budget.”

Some of the benefits of ORGAtlas™

Centralized Cost Management: Consolidate cost data from multiple systems into a single, unified tool.
Streamlined Reporting Practices: Standardize and automate reporting workflows, reducing manual input and errors.
Enhanced Real-Time Visibility: Provide project managers with real-time access to accurate data, improving decision-making.
Process and Governance Enhancement: Enhance and build processes, procedures, written standards and KPIs to guide project controls and ensure consistent governance.

Why Mind-Mapping Matters in Modern PMOs

Our work reveals a consistent pattern across industries: the most significant inefficiencies in project controls often stem from fundamental disconnects in how organizations manage and process critical data. These systemic issues, while often accepted as standard practice, create substantial operational drag that impacts project performance. In analyzing project control environments, we consistently see organizations operate with multiple disconnected systems for cost control, schedule, and reporting – a fragmentation that materially impacts decision-making capability. Project teams invest significant time reconciling data across systems, leading to delayed insights and compromised reporting accuracy at critical decision points.

“Organizations that address these inefficiencies through systematic mind-mapping capture meaningful cost savings while significantly improving their decision-making capability.”

Through structured mind-mapping workshops with cross-functional teams, we help organizations quickly identify and eliminate these inefficiencies. Our approach reveals immediate opportunities for optimization while building a foundation for standardized and sustainable improvement.

Organizations that address these inefficiencies through systematic mind-mapping capture meaningful cost savings while significantly improving their decision-making capability – creating substantial value for large capital projects. In one case, we helped a client deliver a major project months ahead of schedule and millions of dollars under budget.

Problems Addressed by Mind-Mapping:

Fragmented Processes: Departments operating in silos using different software and systems that don’t communicate. Risk uses one, Asset Management uses another, and so – leading to lost information and delayed responses.
Inconsistent Data: Different versions of the same information exist across systems. Supply chain information doesn’t match shipping and procurement, inventory counts differ between warehouse and site systems, and project timelines vary between teams.
Wasted Time: Manual data entry and duplicate work when information can’t flow automatically. Staff copy-pasting between spreadsheets, re-entering vendor details across platforms, and manually reconciling reports from different systems.
Gut Decision-Making: Leaders making choices without complete data visibility. No single source of truth for performance metrics, relying on experience over evidence, and inability to spot trends across departments.

Case Study: Mind-Mapping for Energy Company

For one client in the nuclear industry – with its stringent regulatory requirements and complex project environments – faced significant challenges due to a proliferation of specialized tools for cost management. These tools were not integrated, leading to difficulties in consolidating financial data and generating accurate reports. We facilitated a mind-mapping session to map the challenges. Some of the key findings from this exercise were:

Lack of robust cost management: The absence of clear processes for managing costs makes it difficult to respond to changes and meet fiscal year goals.
Manual Reporting: Project reporting is primarily manual, making it hard to customize and scale to meet different organizational needs.
Minimal System Integrations: There were minimal or no system integrations, leading to inefficiencies and data silos.

Mind-mapping is more than just a visual tool; it is a strategic methodology that transforms how PMOs operate. By identifying inefficiencies across people, process, technology, and data. Mind-mapping creates early efficiency gains, and provides a clear roadmap for process optimization, mind-mapping empowers project managers and leaders like you to take control of your projects.

To learn how we can help you, get in touch:

About Dokainish & Company

The capital project landscape is impacted with billions of dollars lost from cost overruns. Dokainish & Company stands out with a track record of building award-winning PMOs and lowering cost overages up to 200% on projects in energy, infrastructure, mining, construction, defense, and more. We are the category leaders in project controls and technology consulting. We are ISO 9001:2015 certified, minority owned, and maintain a 97% rate of client retention. We provide integrated project controls, project management, and change management services. Learn more at dokainish.com and follow @Dokainish&Company.